Run every site. See the whole operation.
UK hospitality management software that connects sales, labour, stock, compliance and costs across every restaurant, café, kitchen and distribution centre.
- No setup fee
- Onboarding & training included
- Ongoing support
- Restaurants
- Cafés
- Bakeries
- Kiosks & food halls
- Retail stores
- Multi-brand groups
- Central production kitchens
- Distribution centres
- Head office teams
AI Connector
Ask your operation anything. In the AI you already use.
Connect SUMS to ChatGPT or Claude and ask about sales, labour, stock and purchasing in plain English. The answers come from your live SUMS data, across one site or the whole estate.
- Works with ChatGPT and Claude
- Included in every package
- Same access as your SUMS login
SUMSConnected
SUMS is connectedAsk about sales, labour, stock and purchasing, for one site or all of them.Why did gross profit drop at one of our sites last week?
Looked up 4 things in SUMS
- Sales performance7 sites · last week vs the week before
- Cost of goodsKings Cross
- Supplier price changesKings Cross · last 14 days
- Wastage and labourKings Cross · last week
It's Kings Cross. Gross profit fell from 71.8% to 68.2% last week, a drop of 3.6 points. Every other site stayed within half a point of the week before.
What took the 3.6 points
Points of gross profit lost at Kings Cross, last week
- Supplier prices. Marsh & Sons, the site's butcher, put beef mince up from £6.80 to £8.10 a kilo on Tuesday. It's in four of the ten best-selling dishes.
- Wastage. £610 was logged against a usual £190, most of it prep for a function cancelled on Saturday.
- Sales mix. More set-menu covers than usual, which run at a lower margin.
Worth doing this week
- Switch beef mince to Northfield Meats, the group supplier, at £7.20 a kilo.
- Ask the team to record function prep separately, so it isn't counted as waste.
SUMSConnectedSUMS is connectedAsk about sales, labour, stock and purchasing, for one site or all of them.Write last week's estate report for Monday's meeting.
Looked up 4 things in SUMS
- Sales against target7 sites · last week
- Labour7 sites · hours and cost
- Stock countsVariance and counts due
- Audit scoresLast 7 days
Estate report · last week
Sales against target, by site
Last week, % above or below each site's target
Three things for Monday
- Kings Cross is 6% behind target and labour ran at 31.2%. The weekday rota is worth a look.
- Leeds Central's stock count is overdue, so its gross profit is an estimate until it's done.
- Shoreditch had its best week since August, 8% ahead of target, led by weekend brunch.
Want me to turn this into slides, or have it ready every Monday at 7:00?
SUMSConnectedSUMS is connectedAsk about sales, labour, stock and purchasing, for one site or all of them.Which suppliers have put prices up this quarter, and what has it done to our margins?
Looked up 4 things in SUMS
- Purchase invoicesAll sites · since 1 July
- Price changes by product14 products changed
- Recipes using them38 dishes
- Gross profit by weekAll sites · since 1 July
Four suppliers have put prices up since July. Together they've taken1.1 points off gross profit, about£25,200 so far.
| Supplier | Products | Rise | Cost so far |
|---|---|---|---|
| Northfield Meats | Beef, chicken | +12% | £17,100 |
| Vale Dairy | Cheddar, cream | +9% | £4,600 |
| Harbour Fish | Haddock, cod | +7% | £2,900 |
| Greenway Produce | Salad, potatoes | +4% | £600 |
| Total | £25,200 |
Gross profit since July
All sites, by week. Dots mark each price rise.
The dishes hit hardest are the ones heavy on meat and dairy:
- Classic burger, down 1.4 points
- Mac and cheese, down 1.2 points
- Fish and chips, down 1.0 point
Want me to work out the menu prices that would win it back?
- Monday · 07:00
Last week's report, waiting
Schedule it in your AI tool and the estate report is ready before the week starts.
- Month end · minutes later
The leadership review, drafted
The month's sales, labour and margins pulled together while the numbers are still fresh.
- Mid-shift
Answers while it still matters
Ask why labour is running high at one site and get the answer during service, not next week.
How SUMS works
A day on site, seen as it happens.
Sales
Every till, live in one view.
EPOS sales flow in through the day. Sales against target, average spend and reviews update for every site without anyone exporting a report.
- EPOS-connected sales
- Targets for every site
- Reviews alongside takings
Inventory
Deliveries in. Costs right.
Goods are received against the order and invoices matched to what arrived, so stock and cost of goods reflect what you actually paid.
- Goods received against orders
- Invoice matching
- Stock counts and COGS
Distribution
From the central kitchen to every site.
Store orders come in from every site, the central kitchen produces and picks against them, and every dispatch and transfer is tracked, so stock moves between sites without spreadsheets.
- Store orders from every site
- Production and picking
- Dispatch and transfers tracked
Workforce
Rotas, clock-ins and labour, together.
Rotas are built for the week ahead, teams clock in on a shared tablet, and labour is measured against real takings as the shift runs.
- Rotas and availability
- Clock-ins against the rota
- Timesheets ready for payroll
And more
Know which site needs a visit this week.
Food safety, menus and recipes, audits, reviews and reports run in the same platform on the same data, so every workflow feeds the next and head office sees every site in one place.
- Food safety and audits
- Menus, recipes and costings
- Reports across every site
Wherever the work happens
Apps for every role, on every screen.
Head office works in the browser. Managers, auditors and teams use focused apps, and every one of them writes to the same SUMS environment.
In head office
Estate reporting, configuration and approvals in the SUMS platform.
On the floor
Checks, reports and audits on SUMS Manager and SUMS Auditor.
At the staff door
Clock in and out on SUMS Punch Clock, straight against the rota.
In the central kitchen
Production, picking and dispatch for kitchens and distribution centres.
The platform
Front of house. Back of house. And everything behind them.
Sales, P&L & insights
EPOS-connected sales against target, with operational P&L built from live sales, labour and purchasing.
Workforce & HR
People, contracts, rotas, clock-ins, holidays and labour planning.
Inventory & procurement
Ordering, supplier invoices, stock counts, variance and cost of goods.
Menus, recipes & costings
Recipes costed from real supplier prices, with allergens built in.
Checklists, compliance & audits
Repeatable standards, evidence and scored audits across every site.
Assets
Equipment, servicing, faults and maintenance history.
Distribution & central production
Central stock, store orders, picking, dispatch and transfers, connected to the sites they supply.
Integrations & AI
Connects to your EPOS and operational systems, and to ChatGPT and Claude through the AI Connector.
From one site to an estate
Trading sites, central kitchens and distribution centres in one environment, with audits and recipes set once for the whole group.
Pricing
SUMS pricing. Simple to understand, flexible to deploy.
Pay for the sites you run, not the people who use them. Every package includes unlimited users, and head-office tools are licensed once for the whole organisation.
New customer offer50% off every package for your first 3 months
Restaurants, cafés, kiosks and shops
Trading Site Complete
£99.50per site / month
First 3 months, then £199
Unlimited users, no per-user fees
- Sales & insights
- Workforce
- Inventory & procurement
- P&L
- Checklists & compliance
- Asset management
Warehouses and central kitchens
Distribution Centre Complete
£119.50per centre / month
First 3 months, then £239
Unlimited users, no per-user fees
- Distribution
- Workforce
- Inventory & procurement
- P&L
- Checklists & compliance
- Asset management
One licence for the whole estate
Head Office Operations
£49.50per organisation / month
First 3 months, then £99
Unlimited users, no per-user fees
- Audits
- Menu, recipes & costings
- Up to 50 sites included
Estimate your cost
What would SUMS cost your estate?
Nothing you enter here is saved or sent.
Your estimate
£5.37per £1,000 of sales
0.54% of turnover · £2,328 a month · about £54 per store a week
New customer offerFirst 3 months: £1,164 a month (£2.69 per £1,000)
- 10 × Trading Site Complete£1,990
- 1 × Distribution Centre Complete£239
- Head Office Operations£99
An estimate from our standard prices. Your demo will confirm the right packages for your sites.
- Unlimited users
- AI Connector for ChatGPT and Claude
- No setup or onboarding fee
- Training included
- Ongoing support
- Data quality checks
Head Office Operations covers up to 50 sites; each further 50 sites adds £40 a month (£20 during the first 3 months).
Every package includes unlimited users, subject to our fair usage policy. We don't charge per user.
New customers pay 50% of the standard rate for their first 3 months. The standard rates shown apply after that, with no uplift beyond them.
Prefer to start smaller? Trading-site modules can also be licensed individually, from the £20 Data Connector (not included in the offer when licensed on its own).
Book a demo
Let's look at your operation together.
Tell us a little about your business and we'll walk you through SUMS using your kind of sites: trading sites, central kitchens, distribution and head office.
- A walkthrough built around your sites
- Onboarding and training included
- Ongoing support and data quality checks
FAQ
Questions about SUMS.
Who is SUMS for?
Hospitality and retail operators across the UK with one site or many: restaurants, cafés, bakeries, kiosks, shops and multi-brand groups, along with the central production kitchens, distribution centres and head office teams behind them.
Does SUMS work for retail stores?
Yes. Sales, rotas and clock-ins, stock and ordering, deliveries from your warehouse, and checklists and store audits work the same way in shops as in restaurants. Tell us how your stores run and we'll show you in a demo.
Do we have to use every part of the platform?
No. Each site can start with the capabilities it needs and add more as the operation grows. Whatever you use, it all works from the same SUMS environment.
Do you charge per user?
No. Every package includes unlimited users, so managers, team members, auditors and head office can all use SUMS without extra licences, subject to our fair usage policy.
Can SUMS run our central kitchen or distribution centre?
Yes. Distribution centres and central production kitchens have their own site profile, covering goods in, central stock, store orders, picking, dispatch and transfers.
Does SUMS connect to our EPOS?
SUMS is built to connect to EPOS and other operational systems. Supported systems vary, so tell us what you use and we'll confirm how it connects.
Is there a mobile app?
Alongside the web platform there are focused apps: SUMS Manager for site managers, SUMS Auditor for audits and SUMS Punch Clock for clocking in on shared devices.
What does getting started involve?
There's no setup or onboarding fee. Implementation support, team training, ongoing support and data quality checks are included as standard.
How does SUMS use AI?
Through the AI Connector, included in every package. Connect your SUMS account to ChatGPT or Claude and ask about sales, labour, stock and purchasing in plain English. The AI only sees what your SUMS login can see, and the answers come from your live data.
Your sites already hold the answers. SUMS helps you find them.
Book a demo and we'll walk you through it with your own sites in mind.