Now in Early Access

The operating system
for hospitality

Replace scattered spreadsheets, EPOS exports, and disconnected SaaS tools with one unified platform โ€” built by operators, for operators.

๐Ÿ“ˆ
Today's Revenue
ยฃ12,480 +14.2%
๐Ÿ‘ฅ
Staff On Shift
24 across 6 sites
โšก
Food GP
68.4% target 67%
app.sumsplatform.com
๐Ÿ“Š
Dashboard
๐Ÿ’ฐ
Sales
๐Ÿ‘ฅ
Workforce
๐Ÿ“ฆ
Inventory
๐Ÿ“‹
P&L
โœ…
Compliance
๐Ÿฝ๏ธ
Menus
โญ
Reviews
Good morning, Sarah
The Urban Kitchen โ€” All Sites ยท Mon 30 Mar
+ New Report
Net Sales
ยฃ12.4k
โ†‘ 14.2% vs LW
Labour %
28.1%
โ†“ 1.4pp on target
Food GP
68.4%
โ†‘ 0.8pp vs budget
Open Actions
3
2 overdue
Revenue by Site โ€” Last 7 Days
Trusted by operators across the UK
The Problem

Your operation is spread
across six different tools

Spreadsheets for rotas. EPOS exports for sales. WhatsApp for comms. A folder of invoices. Another app for compliance. None of them talk to each other.

๐Ÿ“Š

Scattered data

Sales in one place, costs in another. You see the full picture at month-end โ€” when it's too late to act.

โฐ

Hours of admin

Pulling EPOS reports, copying into spreadsheets, chasing site managers for numbers every week.

๐Ÿ”’

No source of truth

Conflicting rotas, mismatched stock counts, multiple versions of the same report.

๐Ÿ“ฑ

Scattered communication

Critical updates get lost across chats, calls, and ad hoc messages. No audit trail, no structure, no accountability.

๐Ÿ’ธ

Margin leakage

You know profits are slipping but can't pinpoint where โ€” stock, labour, suppliers, waste.

๐Ÿข

Can't scale

What works for two sites breaks at five. No standardisation, every new manager starts from scratch.

โ†“
The Solution

One platform. One source of truth.
Every module connected.

Modules

Everything your operation needs

Six core modules sharing one unified data model. Every decision informed by the full picture.

๐Ÿ“Š

Sales & Reporting

Real-time POS integration with daily performance dashboards, hourly breakdowns, and AI-powered demand forecasting.

Live EPOS Sync
๐Ÿ“ฆ

Inventory & Procurement

Stock control with supplier pricing, automated invoice ingestion, unit conversions, and cost history across every product.

AI Invoice Extraction
๐Ÿ‘ฅ

Workforce & Rota

Drag-and-drop scheduling with availability, labour cost targets, demand-based staffing, and approval workflows.

Labour vs Demand
๐Ÿ“‹

Profit & Loss

Real-time cost tracking across fixed, variable, and controllable categories. Margin visibility at site, brand, and group level.

Real-time Margins
โœ…

Compliance & Audits

Structured checklists, audit templates, incident reporting with RIDDOR classification, document expiry tracking, and evidence capture.

Full Audit Trail
๐Ÿฝ๏ธ

Menus & Recipes

Versioned recipes with ingredient-level costing, allergen tracking, and consumption mapping linked directly to sales data.

GP per Dish
Why SUMS

Built different.
Built for operators.

  • ๐Ÿ”—

    Unified data model

    Every module shares the same entities โ€” site, day, product, staff. No duplication, no reconciliation.

  • โšก

    Operations-first design

    Built around how restaurants run day-to-day. Not finance-first or reporting-first.

  • ๐Ÿ”ฎ

    Real-time, not hindsight

    See your numbers during the day โ€” not after month-end reports land on your desk.

  • ๐Ÿง 

    AI-ready foundation

    Structured, tenant-scoped data that enables intelligent querying, forecasting, and automation.

How your data flows through SUMS
EPOS Sales
Invoices
Timesheets
โ†“
SUMS Unified Engine
โ†“
Live P&L
Forecasts
Alerts
Our Story

We didn't build SUMS
from a boardroom

We built it from the kitchen, the back office, and the closing shift. SUMS was created by a small team who've spent years working in restaurant operations โ€” managing sites, building rotas at midnight, chasing invoices, and pulling P&L reports from five different spreadsheets.

We tried every tool on the market. None of them connected the things that actually matter. So we built the platform we wished existed.

"We didn't set out to build software. We set out to fix the way we run our own restaurants. SUMS is the system we needed โ€” and couldn't find anywhere."

โ€” The SUMS founding team
  • 01

    Operator-led, always

    Every feature starts with a real operational problem, not a product roadmap. Our users shape what gets built.

  • 02

    Small team, deep care

    We're not a faceless platform. We know our clients by name, and we ship what they need โ€” fast.

  • 03

    Built for the long run

    Clean architecture, modular design, structured data. SUMS isn't held together with duct tape โ€” it's engineered to scale.

  • 04

    Hospitality first

    We're not a generic SaaS bolted onto hospitality. Every decision is designed for this industry.

Transformation

From firefighting
to full control

Without SUMS
โœ— Waiting until month-end for P&L
โœ— Manual EPOS exports into spreadsheets
โœ— Stock discrepancies nobody can explain
โœ— Rotas built without demand data
โœ— Compliance checklists on paper
โœ— Every new site is a fresh headache
โ†’
With SUMS
โœ“ Live margins updated every day
โœ“ Automatic POS sync โ€” zero manual entry
โœ“ Variance reports tied to recipes and invoices
โœ“ Rotas built from AI-powered forecasts
โœ“ Digital checklists with evidence and audit trails
โœ“ Standardised ops โ€” clone, adapt, scale

Built with operators,
for operators

SUMS Intelligence
๐Ÿ’ฌ
"Why did food GP drop at Manchester last week?"
AI Analysis

Food GP at Manchester dropped 2.1pp to 65.3% last week. Main drivers: chicken supplier price increase of 8% on 3 SKUs not yet reflected in menu pricing, and waste up 12% on prep-heavy dishes mid-week. Recommend: adjust menu pricing on 3 items and reduce prep batches Tueโ€“Wed.

Coming Soon

Ask your business
anything

With every module feeding structured data into one system, SUMS is building the foundation for AI-powered hospitality โ€” natural language queries across your entire operation.

  • โœ“ Intelligent querying across all modules
  • โœ“ Predictive forecasting โ€” demand, staffing, purchasing
  • โœ“ Automated invoice extraction and processing
  • โœ“ AI-generated review responses with sentiment analysis
  • โœ“ Anomaly detection before problems compound

Ready to run your operation
from one platform?

See how SUMS replaces your scattered tools with a single unified system. 20 minutes. No commitment.

No commitment ยท Free walkthrough ยท See your data in action