Your operation, in ChatGPT and Claude. Ask anything. The answers come from SUMS.

How it works

1. 01

   Connect

   Add SUMS as a connector in ChatGPT or Claude and sign in with your SUMS account. We'll help you set it up.

2. 02

   Ask

   Ask in plain English, then follow up: compare sites, look at one day, or ask why something changed.

3. 03

   Act

   Share the answer, turn it into a report or schedule it weekly. A few actions, such as setting sales targets, can be done from the conversation.

See it answer

Operations director“Why did gross profit drop at one of our sites last week?”Head office“Write last week's estate report for Monday's meeting.”Finance“Which suppliers have put prices up this quarter, and what has it done to our margins?”

Your AI assistantSUMSConnected

SUMS is connectedAsk about sales, labour, stock and purchasing, for one site or all of them.

Why did gross profit drop at one of our sites last week?

Looked up 4 things in SUMS

• Sales performance7 sites · last week vs the week before
• Cost of goodsKings Cross
• Supplier price changesKings Cross · last 14 days
• Wastage and labourKings Cross · last week

It's Kings Cross. Gross profit fell from 71.8% to 68.2% last week, a drop of 3.6 points. Every other site stayed within half a point of the week before.

Gross profit68.2%−3.6 pts on the week

Profit lost£1,380On £38,400 of sales

Other sites71.9%Within 0.5 pts

What took the 3.6 points

Points of gross profit lost at Kings Cross, last week

Supplier prices−1.7

Wastage−1.1

Sales mix−0.6

Discounts−0.2

• Supplier prices. Marsh & Sons, the site's butcher, put beef mince up from £6.80 to £8.10 a kilo on Tuesday. It's in four of the ten best-selling dishes.
• Wastage. £610 was logged against a usual £190, most of it prep for a function cancelled on Saturday.
• Sales mix. More set-menu covers than usual, which run at a lower margin.

Worth doing this week

1. Switch beef mince to Northfield Meats, the group supplier, at £7.20 a kilo.
2. Ask the team to record function prep separately, so it isn't counted as waste.

Ask about your sites

Where it saves the most time

• Monday · 07:00

  Last week's report, waiting

  Schedule it in your AI tool and the estate report is ready before the week starts.

• Month end · minutes later

  The leadership review, drafted

  The month's sales, labour and margins pulled together while the numbers are still fresh.

• Mid-shift

  Answers while it still matters

  Ask why labour is running high at one site and get the answer during service, not next week.

• Owner or managing director

  “How did the estate do last month compared with the month before?”

• Operations director

  “Which sites are behind on sales and labour this week?”

• Finance

  “What's driving the change in cost of goods this quarter?”

• General manager

  “How did yesterday compare with the same day last week?”

• Head chef

  “Which dishes have lost the most margin since the last price change?”

• Central kitchen

  “What's running low across the sites ahead of the weekend?”

• Same access as your login

  The AI Connector signs in as you, so it only sees the sites and data your SUMS account can. A site manager sees their site; head office sees the estate.

• You choose the AI provider

  Conversations are handled by the AI tool you connect, under its terms. On business plans, ChatGPT and Claude don't use your conversations to train their models by default; on personal plans, check your privacy settings.

• Mostly reading, by design

  Today the AI Connector is mainly for exploring your data. A small number of actions, such as setting sales targets, can be done from a conversation, and we're adding more.

• Disconnect any time

  Remove the connector in your AI tool's settings and it no longer has access to SUMS.